How to plan an office move in MD | Worldwide Moving Systems

How to plan an office move in MD

Rely on our extensive Maryland moving services and let the Worldwide Moving Systems team organize a stress-free move.

Get Your Free Moving Estimate

"*" indicates required fields

MM slash DD slash YYYY

Deciding to do an office move is an important and significant business decision. There are many factors to consider when making it, from financial factors to human resources, just to name a few. However, once you’ve made the decision to relocate your office and possibly use one of the 149 Maryland Opportunity Zones, there is still a lot of work waiting. And the first thing on your mind is probably how to plan an office move in MD. Luckily, as one of the best moving and storage companies in Maryland, with decades of experience in the business, we’ve accumulated the best tips to help you plan this move. With our tips, all the complex and hard work will seem easy-breezy.

How to make any plan of an office move in MD successful?

Firstly, there are some essential aspects to all office move plans. If you want to move your office, you must have a good basis. It doesn’t matter what it is, it can be anything from reducing your costs to renewing your brand or, plain and simple, growing your business. No, matter what it is, it’s crucial to communicate the reason with everyone involved in or affected by the relocation. Secondly, it’s essential to plan the move to have an overview of what needs to be done and when so there aren’t any delays in the relocation that can harm your business.

A manager writing a plan for office moving in MD
Even when you plan an office move in MD perfectly, unexpected things can happen that could derail it

So how can you make your plan foolproof? You can’t. Plans are just outlined processes; the only way to make the plan successful is to keep the end goal in mind and be flexible about the details. And, of course, no matter how good your plan is, it’s important to have reliable Maryland office movers that can carry out your office moving plan. Without them, a plan is just that – no execution.

Informing your employees, clients, and service providers

Informing your employees should always be the first action you take once you’ve made the decision to move your business. It’s important to make them feel respected and heard in this process. Informing them should be your first step before actually getting on with planning the move. Also, office relocations often include layoffs and a change in their personal lives if they are also required to move. It’s important that you communicate to your employees clearly what the reason for the office move is. It will make them feel respected because of your honesty and can also improve workplace culture.

Photo of Women at the Meeting
After informing your employees about the office move, you can include them in planning the relocation

Make sure not only your employees are in the know about the decision. Communicate the message clearly to your clients, no matter the type of business you’re in. And contacting all service providers is necessary to help you determine the budget for your relocation and know what is there to be done before you move in.

You should always include a budget when you plan an office move in MD

Once you get an overview of what service providers you will need and the cost of running your business, you can calculate the cost of the relocation. You should include several cost items in your budget that includes a little bit more than just hiring cross country movers Maryland. There are many more costs to consider during, before, and after the move. An overview of the most common costs to help you plan an office move in MD are:

  • The cost of shutting down your old offices
  • Cost of doing repairs before and after your office move to MD
  • Getting new office equipment and renovations if needed
  • Including a relocation budget for your employees or for new hires
  • If applicable, the cost of a campaign to communicate your relocation

In addition to these costs, a business often uses storage solutions that can help move a large volume of items. If you have old equipment or need temporary storage, you should also factor in the cost of renting a Maryland warehouse when making a plan for your office move in MD.

Determining the dates is the last step when making a plan for your office move in MD

Lastly, when making a plan for your office move in Maryland, you can make a simple checklist. This checklist should contain all the steps you need to take to move your business successfully. Next to each step, it’s essential to include due dates. That way, you can ensure everything gets done in a timely manner. To help you with time tracking, you can use apps or a simple color-coordinated chart. You can color code each according to what are the priorities and what are less important tasks.

A calendar opened on a tablet with pen and paper next to it
When setting the dates into your moving checklist, try your best to not break the deadlines, especially for important tasks

Moving a business to Maryland – what should be prioritized

The logistics of the actual move are essential. However, every business is bound by the legal system. This is a complex way of saying that you must obtain all the licenses and registrations before moving. Changing locations or growing your office in Maryland will be impossible unless you deal with all the necessary legal steps in Maryland. Because of that, when you plan an office move, you should include and prioritize that.

The first step is registering your business with the Maryland Department of Assessments and Taxation. You can easily do that through the Business Express online filing portal, where you can also find all the necessary information. After successfully doing so, you will get an SDAT Identification Number, your business’s unique identification number. Following that, you will need to have a Federal Tax ID Number from the IRS to apply for Maryland Tax and Insurance Accounts. And of course, lastly, don’t forget to complete any additional licensing and permit registrations.

Ready to plan your office move in MD?

After outlining the steps necessary to plan an office move in MD, we’re sure you’re ready to take on anything that comes your way. You have all the necessary information to help you start your business in Maryland. And remember, office moves are complex, so don’t hesitate to ask for help from the best professionals in the office moving business.